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=ALL ABOUT CRIB=
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=ALL ABOUT CRIB=
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A user registration is required to join the experiment, to use the guesthouse in RIKEN, etc. If you do not have a position at RIKEN (visiting scientist, etc.), you should be registered at an external user ("RIBF-independent user"). This is a position at RIKEN, but for CRIB users the procedure will be taken care by CNS. Please prepare the following documents and submit to the responsible person in CNS (Yamaguchi yamag.nosp@m.@cns.nosp@m..s.u-.nosp@m.toky.nosp@m.o.ac..nosp@m.jp/Ms. Kotaka aki.k.nosp@m.otak.nosp@m.a@cns.nosp@m..s.u.nosp@m.-toky.nosp@m.o.ac.nosp@m..jp) for the registration. (Please do not send these to RIKEN, unless your main work is for RIKEN experiment or you have a position (visiting scientist etc.) at Nishina Center. )
The forms are available at the RIKEN site:
RIBF website (See "Registration as RIBF Independent Users".) Registration forms
and basically we need the registration form and the affidavit.
(Note in Nov. 2023: now the web site seems to have a problem, and the registration form can be downloaded from here: English form )
You need to submit the Certificate for registered radiation worker.
The form is also available at the website above (see the sample also). For foreign visitors, the first page and the last page should be prepared (also see "Sample" on the page). Visitors at a Japanese institute should fill in the second page as well.
In this form, only your signature and the date are needed to be filled by you. Do not fill your name in printed letters, as a signature is required.
The form should be used as it is (no need to put a letterhead). A hand-written signature by your radiation-safety administrator in your institute is required. Please send us the certificate early enough (we need two weeks or more) so that we can finish the registration before your arrival. (Note in Dec. 2022: we had treated the certificates as expired after our fiscal year is changed (on April 1), but that rule does not exist anymore. So the certificate will be valid till the expiry date specified in the certificate.)
New rule since 2023: RIKEN stopped asking us the original copies of documents. These documents that require signatures can be scanned and sent to us by email. Digital images of the signature pasted on the documents are also accepted.
In addition to submitting the form, you have to take the safety training:
Some part of the initial training or retraining can be completed online, and you can finish it by your coming. The procedure is notified by the RIBF Users Office, after the registration process is fully completed. You may still need to take on-site video lecture for RIBF, and please follow the instruction of the Users Office.
After the training, you will obtain a dosimeter badge at the RIBF Users Office, which allows you to enter the radiation-controlled area. If your dosimeter does not work at the checking gate at the entrance of
the experimental area, please ask the staff of radiation-control office, located near the entrance.
Since 2024, RIKEN requests the visitors to make a pre-registration for entering the campus. As for the participants of experiments or people staying at the guest house, we will take care of their pre-registration. If you are planning to visit us for another business, please let us know so that we can make this pre-registration. (They still accept visitors without pre-registration, though.)
We need to know the dates of your arrival at/departure from the campus of RIKEN. We may ask you some other information also.
When the registration is completed, a number (WGR number) is notified to you by email. Please say the number at the west gate guard on your arrival, and they should give you a temporary entrance card.
Most of the buildings in RIKEN are locked, and you need a card to open it. A temporal entrance card issued at the west gate of RIKEN also works as the key, but you should return it within the day.
If you finish the registration above, your personal card will be kept at the secretary's room, on the 2F of the CNS building. We usually put your card in a can in Yamaguchi's postbox (located in the copy machine room also on the 2F, in front of the secretary's room) before your arrival.
For some cases (newcomers or when the card is remade), the card could be at the RIBF Users Office. We will let you know in that case.
The entrance door of the CNS building is locked at night (19:00-), on weekends and holidays. You need to input a number to unlock the door. (Please ask a CNS member for the key number. It's changed during the COVID period, and the old number does not work.)
There is an electric-lock gate between the Sakura House and Nishina Lodge, and some of the temporary cards do not work for that gate. If you will be staying at Sakura House but the card does not work for the door, please go to the west gate and come to Sakura House from the road outside, or get your personal card, which should work for all the gates (never climb on the fence).
There are two internal lodges (guest houses) in RIKEN, [Nishina Lodge and Sakura House (H-building)] (http://www.nishina.riken.jp/RIBF/independent/accommodation_eng.html).
-The schedule must be fixed 10 days earlier than your arrival, at latest. For any change after that should be
requested through the secretary at CNS.
(New reservation system from 2016.7)
The reservation system of the Nishina Lodge/Sakura House has been changed, and the procedure is as follows:
Also should be noted:
-You have to pay the fee by the end of each month at the reception of each lodge (or Sakura house if you are staying at Nishina Lodge), even if you stay beyond the end of a month. They only accept cash in Japanese yen.
-The payment can be done only on weekdays, during office opening hours (-16:00).
-You cannot stay longer than 30 days at the two internal lodges. (If you want to stay longer, please consult us.)
-The internal lodges do not accept mails or packages sent to you. If you want to receive something, please send it to a person in CNS (or some laboratory RIKEN).
-The numbers of rooms are limited, and sometimes all the rooms are fully booked. In that case, please reserve your rooms outside RIKEN by yourself. The nearest hotels are:
all of which can be booked on the web in English.
According to the rule made recently (~2022), the information of all the visitors from foreign countries has to be registered at the system at U-Tokyo.
Please send Yamaguchi the following information by email, unless all your information is the same since your last visit (after 2022):
-Name (on the passport)
-Nationality
-Graduated universities/departments (Both for the undergraduate/graduate),
-Present affiliation/department and position
-Expected arrival/departure dates
-Research topic at U-Tokyo (usually can be filled by our side)
If you want to stay at CNS for more than 30 days, several documents must be submitted to the University, about 1.5 month before your stay.
Please consult Yamaguchi (yamag.nosp@m.@cns.nosp@m..s.u-.nosp@m.toky.nosp@m.o.ac..nosp@m.jp) early enough.
You need to wear a working jacket while you work in the radiation-controlled area (experimental rooms in the basement). You can borrow it either from CNS or RIKEN, but please do not fail to return it to the proper location on your leaving.
CNS: The jackets are in the post box/stationary room in front of the secretaries' room on the second floor of the CNS building. Record your name on the notebook (ask some Japanese to find it), and return the jacket to a secretary after use.
RIKEN: You can borrow one at the entrance of the radiation-controlled area, and the return box is also nearby. RIKEN has more large-sized jackets.
Please do not write your name on the borrowed jacket!
Any person who will be working in the radiation controlled area is requested to complete a retraining program provided by Nishina Center for each fiscal year. One cannot enter the area without completing it, The program is offered at the following URL. The spokesperson should make sure that all the participants finish the retraining prior to the experiment.
Please visit the following web page:
http://www.nishina.riken.jp/researcher/retraining/index_e.html
You may find you do not have the number which is needed to
reconstruct the password. Please ask us in that case.
For using the network in CNS/RIKEN, you need to observe the local network rules.
-Your PC must have a security software installed.
-Please make sure your PC is not using any P2P-type software. Such sofware is often used for illegal file sharing, and connection to your PC is always be monitored. If a P2P connection is detected, they may prohibit your PC to be connected to the network of RIKEN/CNS. An explanation will be required even if the usage of the P2P is not illegal. Some of anti-virus software uses P2P for updating the pattern, which is an example of non-illegal usage.
-The wired network of CNS allows connections only from devices with a registered MAC address, and a digital certificate must be installed in your device. As for Wifi, eduroam is available in the CNS building, and a temporary certificate can be issued by CNS staff. Please ask us for details. The RIKEN network is independent from CNS network, and has another rule.
You need to have an IC card to make the payment at the cafeteria of RIKEN. The cards they accept are so-called traffic IC cards, SUICA, PASMO, ICOCA, etc.
You can buy a card at a railway (JR, Tokyo Metro and others) station, but not at RIKEN (charge is possible at RIKEN cafeteria).
For details of SUICA, please see: http://www.jreast.co.jp/e/pass/suica.html
Note in Apr. 2025: Since Mar. 2025, they restarted to sell SUICA/PASMO at the airports/railway stations, and you can easily get one at the ticket vending machine. But there is one problem is on the RIKEN side; the card can be charged at the machine in the cafeteria, but that machine only accepts old banknotes (issued till 2024). They are planning to change it to a new machine, but the production of the machine is delayed and not available for now. Local people are also bothered with this problem.
Possible solutions are,
CNS Address: Center for Nuclear Study, The University of Tokyo, RIKEN Campus,
2-1 Hirosawa, Wako, Saitama 351-0198, Japan
FAX No.: +81-48-464-4554
Phone No.: +81-48-464-4191
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